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0002 title: Info for New Members
0003 name: new_member
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0007 {% include layouts/title.md %}
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0009 {{ site.hr }}
0010 #### Welcome to the ePIC Collaboration
0011
0012 We are excited to welcome you to the **ePIC Collaboration**, the principal detector of the EIC. Whether you’re joining as a student, postdoc, scientist, or engineer, your contributions are essential to our success.
0013 ePIC is a diverse, international effort to design, build, and operate a state-of-the-art detector system that will unlock the mysteries of nucleon and nuclear structure. To coordinate this work, the collaboration is organized into:
0014 - **Physics Working Groups (PWGs)** – Develop and refine the physics program.
0015 - **Detector Subsystem Collaborations (DSCs)** – Design and build detector components.
0016 - **Software & Computing Groups** – Provide tools for simulation, reconstruction, and analysis.
0017 - **Collaboration Council (CC), Spokesperson Office (SP) & Coordination Teams** – Oversee governance, policies, membership, authorship, publications, and strategy.
0018
0019 👉 The [ePIC website](https://www.epic-eic.org/){:target="_blank"} is your hub for public documentation, group overviews, mailing lists, governance, and more.
0020 This guide outlines the practical steps and resources to help you get started.
0021
0022 {{ site.hr }}
0023 #### First Steps
0024
0025 ##### 1. Subscribe to Mailing Lists
0026 * Mailing lists are the backbone of our communication. At a minimum, please subscribe to the main
0027 **Collaboration list**: [eic-projdet-collab-l](https://lists.bnl.gov/sympa/info/eic-projdet-collab-l){:target="_blank"}
0028 * If you’re joining a **PWG**, mailing lists are listed under the **Physics** menu on our website.
0029 * For **DSCs**, see the [detector page](https://www.epic-eic.org/detector/dsc.html){:target="_blank"} for conveners, mailing lists, and meeting info.
0030
0031 ##### 2. Signing up for Mattermost
0032
0033 * We use [Mattermost](https://chat.epic-eic.org/){:target="_blank"} as our main communication channel.
0034 * To join email a request for an invitation to <eic-software-l-request@lists.bnl.gov>.
0035
0036 ##### 3. Register with COmanage
0037 Access to collaborative tools at BNL requires registration. Key services include **Indico** and the user database (also known as the **Phonebook**, see below).
0038 To use ePIC services at BNL, follow these steps:
0039
0040 * **Register in COmanage**
0041 COmanage is BNL’s central identity management system. It securely stores your verified identity and allows you to link multiple accounts (e.g., from your home institution, CERN, or BNL) into a single profile.
0042 You can log in using your **home institution**, **BNL**, or **CERN** as your identity provider.
0043 To register in COmanage, please use this link: [https://docs.sdcc.bnl.gov/services/comanage/](https://docs.sdcc.bnl.gov/services/comanage/){:target="_blank"}.
0044 *Note that if you choose to log in with your SDCC account, you must have multi-factor [authentication](https://www.sdcc.bnl.gov/information/unified-multi-factor-authentication){:target="_blank"} enabled.*
0045
0046 * **Provide Your ORCID**
0047 An ORCID (Open Researcher and Contributor ID) is required to access ePIC services. It ensures your identity is consistent across institutions and projects.
0048 - Don’t have an ORCID? Create one for free: [ORCID Registration](https://orcid.org/register).
0049 - Already have an ORCID? You can add it to your COmanage profile during registration — see [instructions here](https://docs.sdcc.bnl.gov/services/comanage/Add_ORCID_to_COperson/).
0050
0051 The COmanage registration request is usually processed within one business day.
0052 If you have any questions regarding your registration, please contact the BNL Computing Center at
0053 [RT-RACF-UserAccounts@bnl.gov](mailto:RT-RACF-UserAccounts@bnl.gov).
0054
0055
0056 ##### 4. Update the Phonebook
0057 The [ePIC Phonebook](https://phonebook.sdcc.bnl.gov/ePIC/){:target="_blank"} lists collaborators’ contact and institutional information. *Please make sure your entry in the **Phonebook** is up to date.* If something is not correct:
0058
0059 - Ask your **Council Representative** to update your entry, or
0060 - Email [Rachel](mailto:irachel@bnl.gov) with your details.
0061
0062 If you are a council representative you can modify phonebook entries by first logging into the Phonebook, clicking on the "My Overview" tab on the left menu and selecting the "My Institution" tab in the center panel. You should see a list of members associated with your institution and an edit icon to the right of their name. 🔑 Note that you must link your ***ORCID*** to your InCommon record in order to access the full functionality. Instructions on how to do that are [here](https://orcid.org/){:target="_blank"}.
0063
0064 ##### 5. Access Indico
0065 Use **CILogon** to log in. It connects you to your home institution, BNL, or CERN and verifies your identity through COmanage.
0066 You’ll use it during both registration and login.
0067
0068 Here is an example from Indico:<br>
0069 <img height="200" alt="image" src="https://github.com/user-attachments/assets/bc3c75a6-fb0e-4d8f-8f3d-f8b53c44d291" />
0070
0071 All meetings are organized via [Indico](https://indico.bnl.gov/category/402/){:target="_blank"}, including:
0072 - Collaboration meetings
0073 - Working group meetings
0074 - Tutorials
0075 - Conference preparation
0076
0077 *You can also subscribe to Indico calendar feeds to stay updated on upcoming meetings and events.*
0078
0079 ##### 6. The Document Database
0080
0081 To organize and manage its various research documents (papers, presentations, posters, graphics etc)
0082 the ePIC Collaboration is leveraging the state-of-the-art **Zenodo** platform hosted at CERN. For
0083 more information, please see [this page ]({% link _documents/zenodo.md %}){:target="_blank"} of
0084 our website.
0085
0086 ##### 7. For Council Representatives
0087 Council representatives are automatically subscribed to the **Council mailing list (ePIC-CC-l)**. Please review:
0088 - [Charter & Policies](https://www.epic-eic.org/collaboration/council.html){:target="_blank"}
0089
0090
0091 ##### 8. Talks & Conferences
0092 If you plan to present **ePIC results**, subscribe to:
0093 - Your primary **PWG/DSC mailing list**
0094 - [epic-talks](https://lists.bnl.gov/sympa/subscribe/epic-talks-l){:target="_blank"}
0095
0096 ##### 9. Software & Computing
0097 The [Getting Started guide](https://www.epic-eic.org/sc/getstarted.html){:target="_blank"} explains how to set up and contribute to the ePIC software framework.
0098
0099 {{ site.hr }}
0100 #### Useful Resources
0101 - [ePIC Website](https://www.epic-eic.org/){:target="_blank"}
0102 - [ePIC Wiki](https://wiki.bnl.gov/EPIC/index.php?title=Main_Page){:target="_blank"}
0103 - [Indico Area](https://indico.bnl.gov/category/402){:target="_blank"}
0104 - [Charter & Policies](https://www.epic-eic.org/collaboration/council.html){:target="_blank"}
0105
0106 If you’re unsure about anything, reach out to your **group leader, convener, or a collaboration coordinator**.
0107 For corrections or missing information, email [Bisi](mailto:oogunleye@bnl.gov).
0108
0109
0110 ✨ **Welcome again — we’re glad you’re with us!**
