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0002 title: Info for New Members
0003 name: new_member
0004 layout: default
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0006
0007 {% include layouts/title.md %}
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0009 {{ site.hr }}
0010 #### Welcome to the ePIC Collaboration
0011
0012 We are excited to welcome you to the **ePIC Collaboration**, the principal detector of the EIC. Whether you’re joining as a student, postdoc, scientist, or engineer, your contributions are essential to our success.
0013 ePIC is a diverse, international effort to design, build, and operate a state-of-the-art detector system that will unlock the mysteries of nucleon and nuclear structure. To coordinate this work, the collaboration is organized into:
0014 - **Physics Working Groups (PWGs)** – Develop and refine the physics program.
0015 - **Detector Subsystem Collaborations (DSCs)** – Design and build detector components.
0016 - **Software & Computing Groups** – Provide tools for simulation, reconstruction, and analysis.
0017 - **Collaboration Council (CC), Spokesperson Office (SP) & Coordination Teams** – Oversee governance, policies, membership, authorship, publications, and strategy.
0018
0019 👉 The [ePIC website](https://www.epic-eic.org/){:target="_blank"} is your hub for public documentation, group overviews, mailing lists, governance, and more.
0020 This guide outlines the practical steps and resources to help you get started.
0021
0022 {{ site.hr }}
0023 #### First Steps
0024
0025
0026
0027 ##### 1. Subscribe to Mailing Lists
0028 * Mailing lists are the backbone of our communication. At a minimum, please subscribe to the main
0029 **Collaboration list**: [eic-projdet-collab-l](https://lists.bnl.gov/sympa/info/eic-projdet-collab-l){:target="_blank"}
0030 * If you’re joining a **PWG**, mailing lists are listed under the **Physics** menu on our website.
0031 * For **DSCs**, see the [detector page](https://www.epic-eic.org/detector/dsc.html){:target="_blank"} for conveners, mailing lists, and meeting info.
0032
0033 ##### 2. Signing up for Mattermost
0034
0035 * We use [Mattermost](https://chat.epic-eic.org/){:target="_blank"} as our main communication channel.
0036 * To join email a request for an invitation to <eic-software-l-request@lists.bnl.gov>.
0037
0038 ##### 3. Accessing ePIC Services at BNL
0039 Access to collaborative tools at BNL requires registration. Key services include Indico, and user database a.k.a. the Phonebook (see below). To use ePIC services at BNL, follow these steps:
0040 * Register in COmanage
0041 * COmanage is BNL’s central identity management system. It securely stores your verified identity and allows you to link multiple accounts (e.g. from your home institution, CERN, or BNL) into a single profile. You can select your own institution or BNL as identity provider. To register in COmanage please use this link: [https://docs.sdcc.bnl.gov/services/comanage/](https://docs.sdcc.bnl.gov/services/comanage/){:target="_blank"}. Note that if you choose to log in with your SDCC account, you must have multi-factor [authentication](https://www.sdcc.bnl.gov/information/unified-multi-factor-authentication){:target="_blank"} enabled.
0042 * Use CILogon for Login
0043 * CILogon connects you to your home institution, BNL, or CERN and verifies your identity with COmanage. You’ll use it during both registration and login. Here is an example from Indico:<br>
0044 <img height="200" alt="image" src="https://github.com/user-attachments/assets/bc3c75a6-fb0e-4d8f-8f3d-f8b53c44d291" />
0045 * Provide Your ORCID
0046 * An ORCID (Open Researcher and Contributor ID) is required to access ePIC services. It ensures your identity is consistent across institutions and projects.
0047 * Don’t have an ORCID? Create one for free: [ORCID Registration](https://orcid.org/register).
0048 * Already have an ORCID? Add it to your COmanage profile during registration (instructions [here](https://docs.sdcc.bnl.gov/services/comanage/Add_ORCID_to_COperson/)).
0049
0050 ##### 4. Update the Phonebook
0051 The [ePIC Phonebook](https://phonebook.sdcc.bnl.gov/ePIC/){:target="_blank"} lists the collaborators’ contact
0052 and institutional info. Please make sure that your entry in the phonebook is up-to-date. If something is not correct:
0053 - ask your **Council Representative** to update your entry, or
0054 - email [Rachel](mailto:irachel@bnl.gov) with your details
0055
0056 🔑 Don’t forget to add your **ORCID** (if you don't have one, get it [here](https://orcid.org/){:target="_blank"}).
0057
0058 ##### 5. Access Indico
0059 All meetings are organized via [Indico](https://indico.bnl.gov/category/402/){:target="_blank"}, including:
0060 - Collaboration meetings
0061 - Working group meetings
0062 - Tutorials
0063 - Conference prep
0064
0065 You can also subscribe to calendar feeds.
0066
0067 ##### 6. The Document Database
0068
0069 To organize and manage its various research documents (papers, presentations, posters, graphics etc)
0070 the ePIC Collaboration is leveraging the state-of-the-art **Zenodo** platform hosted at CERN. For
0071 more information, please see [this page ]({% link _documents/zenodo.md %}){:target="_blank"} of
0072 our website.
0073
0074 ##### 7. For Council Representatives
0075 Council representatives are automatically subscribed to the **Council mailing list (ePIC-CC-l)**. Please review:
0076 - [Charter & Policies](https://www.epic-eic.org/collaboration/council.html){:target="_blank"}
0077
0078
0079 ##### 8. Talks & Conferences
0080 If you plan to present **ePIC results**, subscribe to:
0081 - Your primary **PWG/DSC mailing list**
0082 - [epic-talks](https://lists.bnl.gov/sympa/subscribe/epic-talks-l){:target="_blank"}
0083
0084 ##### 9. Software & Computing
0085 The [Getting Started guide](https://www.epic-eic.org/sc/getstarted.html){:target="_blank"} explains how to set up and contribute to the ePIC software framework.
0086
0087 {{ site.hr }}
0088 #### Useful Resources
0089 - [ePIC Website](https://www.epic-eic.org/){:target="_blank"}
0090 - [ePIC Wiki](https://wiki.bnl.gov/EPIC/index.php?title=Main_Page){:target="_blank"}
0091 - [Indico Area](https://indico.bnl.gov/category/402){:target="_blank"}
0092 - [Charter & Policies](https://www.epic-eic.org/collaboration/council.html){:target="_blank"}
0093
0094 If you’re unsure about anything, reach out to your **group leader, convener, or a collaboration coordinator**.
0095 For corrections or missing information, email [Bisi](mailto:oogunleye@bnl.gov).
0096
0097
0098 ✨ **Welcome again — we’re glad you’re with us!**
